Proforma Invoice Format - Free Online Template
Create a GST invoice online with editable business, customer, item, tax and total fields. Download a clean PDF with no signup.
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Your company
Invoice
Bill to
Totals
Line items
About This Template
Use this proforma invoice format to create a polished invoice directly in your browser. The working editor is visible on this page, opens with realistic sample content, and lets you replace each field with your own details before downloading a PDF.
This page is written for the specific document shown here, not as a generic template directory page. The notes below explain what each major field is for, which details are worth checking before download, and when this format is a good fit.
What makes a proforma invoice different
A proforma invoice is usually a pre-sale document. It tells the buyer what you expect to charge, but it is not the same as a final tax invoice. Use it before payment, shipment, onboarding or approval when the customer needs a formal estimate in invoice form. Keep the wording clear so the recipient does not mistake it for a final invoice used for accounting or tax reporting.
Fields to check before sending
Confirm the seller name, buyer name, validity period, item descriptions, expected quantities, currency, taxes if shown, and payment terms. If the price may change, mention that the amount is indicative until the final invoice is issued. This is especially useful for international orders, custom projects, advance payments and purchase approvals.
Using this template safely
Download the proforma as a PDF once the preview matches what you want to quote. After the buyer confirms the order or makes payment, issue a final invoice from your billing or accounting records. Do not reuse a proforma invoice number as the final invoice number unless your accountant has approved that workflow.
Fields Explained
- Company name: Use the exact wording you want to appear in the final PDF.
- Tagline: Use the exact wording you want to appear in the final PDF.
- Invoice number: Use the exact wording you want to appear in the final PDF.
- Issue date: Use the date that should appear on the final document, not necessarily today's date.
- Due date: Use the date that should appear on the final document, not necessarily today's date.
- Notes: Use the exact wording you want to appear in the final PDF.
- Client name: Use the exact wording you want to appear in the final PDF.
- Client address: Use the exact wording you want to appear in the final PDF.
Common Uses
- Create a modern invoice from sample content
- Edit the fields online without signup
- Download a print-ready PDF
- Use it for small business paperwork
- Use it for freelance client work
Related Templates
FAQ
Can I edit this proforma invoice format online?
Yes. The template is editable in the browser and shows a live preview while you change the fields.
Do I need to sign up before downloading?
No. Guests can fill the template and download a PDF. Signing in is only needed for saving and syncing documents.
Is this template safe for AdSense and search?
This template is for legitimate self-created documents only. It is not intended to imitate banks, government IDs, real employers, schools or official institutions.
Review & Sources
Written by slatePDF Editorial Team (Document template editors). Reviewed by slatePDF Product Team (Template quality review). Last updated 2026-06-28.